Board Agreements

The following is an excerpt from the Constitution and Bylaws of the New Hampshire Snowmobile Association.

Conflict of Interest – Any possible conflict of interest on the part of any member of the Board, officer or employee of the Corporation, shall be disclosed in writing to the Board and make a matter of record through an annual procedure and also when the interest involves a specific issue before the Board. When the transaction involving a board member, trustee or officer exceeds five hundred ($500) but is less than five thousand dollars ($5,000) in a fiscal year, a two-thirds vote of the disinterested directors is required. Where the transaction involved exceeds five thousand dollars ($5,000) in a fiscal year, then a two-thirds vote of the disinterested directors and publication in the required newspaper is required. The minutes of the meeting shall reflect that a disclosure was made, the abstention from voting, and the actual vote itself. Every new member of the Board will be advised of this policy upon entering the duties of his or her office, and shall sign a statement acknowledging understanding of and agreement to this policy. The Board will comply with all requirements of New Hampshire law in this area and the New Hampshire requirements are incorporated into and made part of this policy statement.

I have been made aware of the policy and agree to follow the guidelines and requirements set forth in the Constitution and Bylaws of the New Hampshire Snowmobile Association.

Executive Board Members, Board of Director Members, and Employees of the New Hampshire Snowmobile Association should endeavor to protect the Association’s assets and ensure their efficient use. All Association assets should be used for legitimate business purposes and not for personal gain. The use of Association funds or assets for any unlawful or unethical purpose is prohibited. Executive Board Members, Board of Director Members, and Employees may not use Association assets, services, equipment or supplies including Association stationery, business cards, forms or other materials for their own personal use without prior approval from the operating unit president/chief executive officer (or designee) (except to the extent it is reasonable and customary usage, as determined by management). If such use is approved, the individual(s) utilizing the assets, services, equipment or supplies will be invoiced by the Association for their fair market value.

These limitations are not meant to include normal and customary business expenses such as reasonable entertainment described above, dues paid to trade organizations, etc. All such normal and customary expenses must be properly reported to the Association on the appropriate expense form.

I have been made aware of the policy and agree to follow the guidelines and requirements set forth.